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In the Rules Wizard select Start from a blank rule, make sure "Check messages when they arrive" is selected, and click Next. In all three versions, choose New Rule under E-mail Rules.

In Outlook 2010, click Rules on the Home tab and choose Manage Rules & Alerts. In Outlook 20, click Tools > Rules and Alerts. You can customize Outlook's new-mail alerts by creating a rule that plays a specific tone and generates a custom message when mail arrives from a particular address. The Outlook 2010 Help and How-to site provides more information on the program's Safe Senders, Safe Recipients, and Blocked Senders lists.īack in November 2008 I described how to turn off Outlook's desktop alerts, which pop up whenever new mail arrives (scroll to the second of the four tips in that post). You can also select a message from the sender to be blocked and click Junk > Block Sender. To access the Blocked Senders list in Outlook 2010, click Junk in the Delete group on the Home tab and choose Junk E-mail Options > Blocked Senders > Add. Microsoft provides more information about Outlook 2003's Blocked Senders list on the Office Help site the equivalent information for Outlook 2007 is on this page. You can also import a text file that lists addresses to be blocked. A post I wrote in November 2010 entitled " Combine and organize your e-mail accounts" provides step-by-step instructions for creating rules in Outlook 2003, 2007, and 2010.Īnother option is to add the address to Outlook's Blocked Senders list: in Outlook 20, click Tools > Options > Preferences > Junk E-mail > Blocked Senders > Add, and then enter the address.

You get more control over what happens to incoming messages by creating a rule for mail from specific addresses or recipients. The fastest way to block mail from a sender in Outlook 20 is to right-click a message from the address, choose Rules > Always Move Messages From, and select the Deleted Items folder in the list that appears. About the best you can manage is to set Thunderbird to highlight priority messages in your inbox.įollow these steps to block senders and create automatic notifications in Outlook and Thunderbird.īlock senders with four clicks in Outlook 20 It turns out Thunderbird's filters make it easy to automatically block mail from a person or address, but there's no equivalent in Thunderbird to Outlook's ability to generate pop-up notifications when mail arrives from a specific sender.

While I am familiar with how to create rules in Microsoft Outlook to block senders and receive notifications when mail arrives from a particular person or address, I had never tried to do the same in Thunderbird. Eddy also wants to be notified when mail comes from certain addresses. A reader named Eddy contacted me the other day to ask how to block mail from specific people in Mozilla Thunderbird.